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What is Project Portfolio Management (PPM)?

A lot of people may define Project Portfolio Management (PPM) as simply the centralized management of projects. But there is more to PPM than that. It focuses on methodologies, processes and techniques used for managing not only individual projects but also the organism that is the collection of all the projects in the pipeline.

It helps decide which project should / should not be taken up at what time based on its profitability and viability. This approach to decision-making born from assessing potential returns on investments makes sure that the projects that are undertaken bear the best fruits. The systematic approach that collects all data and uses it for drawing forecasts and analysis to decide the best course of action in terms of managing the project portfolio adds great value.

While managing several projects, running into difficulties and complications is a certainty regardless of the level of experience and capabilities. This makes it necessary for organizations in today’s business world to be equipped with the best tools for project portfolio management. The right tools for project portfolio management will surely add tremendous business value.

In today’s highly competitive business world, it is unaffordable to slip up in the smallest capacity when it comes to delivering output. Factors such as schedule adherence and resource utilization affect business performance hugely. In light of this critical need for Project Portfolio Management, we, at StrategicERP have developed a cloud and web-based Project Management software that will make managing multiple projects much more efficient.

StrategicERP’s PPM will provide better visibility, scalability, and enhanced ability to track and manage projects. It will serve as a great project management tool to help with project budgeting, getting better estimates, planning, and scheduling. Our project management software gives a centralized view of due dates, documents, and other essential information to manage the project pipeline with effectiveness and efficiency. Businesses can be more agile, and track and monitor projects better with the dynamic dashboards in this Project Portfolio Management software. Responsive actions can be taken with speed and ease with the help of these dynamic dashboards.

This centralized mechanism of monitoring and managing projects will boost productivity and yield optimal output. It will help view all projects (including potential projects) in the context of overall business objectives and goals. This enhanced ability to track progress and anticipate potential issues helps to instill confidence in stakeholders and keep them happy. Having this kind of big-picture view helps organizations to plan and execute projects efficiently.

Project Engineering

  • Pre-defined WBS Library with BOM

  • Multi-level Projects Breakdown structure
  • Import/Export Project schedule from MS Project
  • Monitor and Manage project progress with Gantt charts

  • Actual Costing Summary and Material Reconcillation Report
  • Provision for budget revisions and maintaining track records
  • Multi-level WBS
  • Track daily progress from the Mobile app with ease (with live images)
  • Monitor Schedule variance and cost Variance with EVM (Earned Value Management)
  • Monthly Break-up reports of Activity and Resources Planning

Contract Management

  • Easy Work Order generation with multiple provisions-Line Item based, Payment Schedule based., and based on the BOQ imported in the Project Engineering Module
  • Place restrictions on Work Orders for budgeted quantities, rates and amounts.
  • Provisions for Advance Recovery Rules, Debit Notes and Credit Notes
  • Direct quotation requests from the system to contractors, comparison of quotations from different contractors and shortlisting with a graphical interface
  • Work orders have GST provisions

  • Provisions for Work Order amendment

Purchase Management

  • Master for Items, Units, Godowns, and Vehicle Measurement

  • Goods Return Entry after Quality Test & verification of materials
  • GIN (Goods Issue Note) to Project, Contractor, Godown, and Miscellaneous
  • Generation of SRN (Service Receipt Note), GRN (Goods Receipt Note), and Purchase Requisition
  • Easy bill generation

  • Stock Report, Pending PRs, Stock Ledger, PR vs Issue, Goods Received Register, Issue Note Register, Pending POs for GRN, and Inventory Turnaround Report

Site Management

  • Direct quotations from the system to suppliers

  • Comparison of quotations from different suppliers
  • Purchase Orders have GST provisions
  • PO vs GRN vs Bill Reports
  • Easy Purchase Order generation with provisions for restrictions on budgeted quantities, rates, and amount
  • Shortlisting suppliers with a graphical interface
  • Provisions for Purchase Order Amendment
  • GRN based billing

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